Procedure workflow

The procedure that will be followed from abstract submission to paper publication consist of 8 steps illustrated below:

  1. Abstract submission
    • abstract evaluation
    • abstract accept/reject
  2. Presentation at the workshop
  3. Post-workshop paper submission
    • paper evaluation
    • paper accept/reject
    • paper publication.

The due dates of each step, are presented in Important dates.


Please use the ‘Register’ button (on the top right menu of the website) to register to the workshop submission system. During the registration, you will be prompted to submit the abstract of your work. At the same step you can upload the whole paper or skip it and upload it after the acceptance of your work (recommended).

The abstract should be up to 500 words plus references.

Paper guidelines (update 22/10/2020)

  1. Please fill out and sign correctly one of the agreement forms below:
    1. AUTHOR-AGREEMENT (NTP): Authors shall use this form if they included no copyrighted third party material in their paper text (or accompanying sources, datasets). This is the right variant in most cases.
    2. AUTHOR-AGREEMENT (TP): Authors shall use this form if they did include copyrighted third party material in their paper or accompanying material. They must then also attach a copy of the permission by the third party to use this material in the signed author agreement!

Due to the fact that currently many are working in their home offices, we temporarily accept an alternative to signing the form by hand on paper. You can also fill in the form on the computer and place a hand-signed statement below the form and then take a photo of it, see example surrogate agreement

  1. Make sure your paper abides by the following formatting rules and guidelines:
    1. Use of standard capitalization in the title (e.g. follow this guide
    2. Meaningful affiliations, which typically include the author’s organization and country. 
    3. In general, the paper is expected to be written in English. If not, follow these rules required by CEUR and provide the necessary resources to the editors (e.g. translated title and abstract)
    4. Make use of latin titles, author names and affiliations
    5. Use full author names without abbreviations (e.g. Sarah Smith instead of S. Smith)
    6. Copyright footnotes: The PDFs of each paper to be published must contain a footnote on the first page that designates the paper as being published under the CC BY 4.0 license. The text shall be like

“Copyright © 2020 for this paper by its authors. Use permitted under Creative Commons License Attribution 4.0 International (CC BY 4.0).”

  1. Please make sure your paper uses the correct template, i.e. the ACM SIG Proceedings conference latex template, as specified by SETN 2020. Note that you should use the two-column template (sample-sigconf.tex).  Please keep in mind that the following paper category classification will be used, according to the page count of your submission:
    • Regular (at least 5 pages)
    • Short (2 – 5 pages)
    • Poster (less than 2 pages)

Where a page is considered to contain approximately 2500 characters. 

Having corrected, verified and  compiled the above requirements, please provide the following deliverables to the workshop & Special Events organizers until November 2nd:

  1. The signed author agreement, as requested and described above
  2. The final PDF version of the paper that adheres to all above guidelines
  3. The LaTeX sources including the .tex files and all material required to generate the PDF 
  4. In order to expedite the process of validating that each paper satisfies the formatting rules (B.a – B.b above), please provide a text file briefly describing how your submission follows each guideline, including any revisions and corrections applied to do so.